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Leaving a Message

Sometimes, there may not be anyone to answer the telephone and you will need to leave a message. Follow this outline to make sure that the person who should receive your message has all the information he/she needs.

1. Introduction - - - - Hello, this is A____. or Hello, My name is K____ C____ (more formal).
2. State the time of day and your reason for calling - - - - - It's ten in the morning. I'm phoning (calling, ringing) to find out if ... / to see if ... / to let you know that ... / to tell you that ...
3. Make a request - - - - Could you call (ring, telephone) me back? / Would you mind ... ? /
4. Leave your telephone number - - - - My number is .... / You can reach me at .... / Call me at ...
5. Finish - - - - Thanks a lot, bye. / I'll talk to you later, bye.

Here's an example of message

Telephone: (Ring... Ring... Ring...) Hello, this is A____. I'm afraid I'm not in at the moment. Please leave a message after the beep..... (beep)

K____: Hello A____, this is K____. It's about noon and I'm calling to see if you would like to ( ____ ) on Friday. Could you call me back? You can reach me at 000-0000 until five this afternoon. I'll talk to you later, bye.

As you can see, leaving a message is pretty simple. You only need to make sure that you have stated all the most important information: Your Name, The Time, The Reason for Calling, Your Telephone Number

More Telephone English:

I'm calling in reference to your ____ from last week.
I'd like to make an appointment with ____, please.
When's a good time for you?