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Meeting coordinator
Do you think a meeting coordinator is necessary? When is a meeting coordinator necessary? What is a meeting coordinator? What should you ask before the meeting? Who is the meeting coordinator? What should the meeting coordinator display to others? What is the e-mail, fax, telephone, or mailing address of the meeting coordinator? What is the profile of the meeting coordinator? Always communicate these details before the meeting. What other names are there for meeting coordinators? Meeting coordinators also are called event planners and meeting planners. What meeting requires a meeting coordinator? A meeting that has many participants. A meeting that has more than four participants needs at least one meeting coordinator. A meeting that has more than 10 participants needs more than one meeting coordinator. What should be the skills and knowledge of a meeting coordinator? What are the duties of a meeting coordinator? Create an agenda. Post and send out the agenda. Make room and location arrangements. Arrange other requirements. Reply to questions before the meeting by e-mail, fax, telephone, postal mail or face to face. Document details of the meeting. Arrange for printed materials and audiovisual equipment in case they are required. Determine the purpose, message, and impression to communicate. Search and select appropriate meeting sites. Select attendees and how they will get to the meeting. Select meeting dates and outline the planner needs for the meeting. Describe what space and services are required for the meeting. Determine the number and type of workers required. Meeting that needs a meeting coordinator. Meeting that does not need a meeting coordinator. What are the meetings that need and do not need a meeting coordinator? You should suggest better options. You need to e-mail, fax, call, or send postal mail before the meeting. How do you measure the effectiveness of a meeting? The meeting goes as per the agenda. Doable actions are determined in the meeting. Meeting Coordinator * Research: Planners must conduct the required research, establish expected outcomes and produce outlines of events, including attendees, participants or contributors. This is where the logistics and organizational needs are determined along with the necessary resources required to create the final event. * Design: Coordinators must visualize and make an evaluation of the scale needed to meet the objectives and determine what elements will supply the characteristics of the desired event. * Organization: This phase may include locating a site, catering, decorations entertainment, travel arrangements and arranging for accommodations. * Supervision: Vendors and others will need to be coordinated and supervised. * Evaluation: This involves answering the questions regarding the delivery of the final production. |